Effective Date: 20.03.2020
Business Name: Natalia Ruszczuk Photography
Website: www.nataliaruszczuk.com
Email: hello@nataliaruszczuk.com
1. Who We Are
Natalia Ruszczuk Photography is a photography business operating in the United Kingdom.
For the purposes of UK data protection law, we are the Data Controller of your personal data.
If you have any questions about this Privacy Policy, please contact us at:
Email: hello@nataliaruszczuk.com
2. What Personal Data We Collect
We may collect and process the following personal data:
Information You Provide Directly
Full name
Email address
Phone number
Postal address
Event/session details
Billing information (for invoicing purposes)
Any other information you provide via contact forms or email
Financial Information
We collect billing details necessary to issue invoices.
We do not store your full bank details or payment card information unless voluntarily provided via secure methods.
Automatically Collected Information
When you visit our website, we may collect:
IP address
Browser type and version
Pages visited
Date/time of visit
Referring URL
This is collected through cookies and analytics tools.
3. Lawful Basis for Processing (UK GDPR)
Under UK GDPR, we rely on the following lawful bases:
Contractual necessity – To provide photography services and manage bookings
Legal obligation – To comply with HMRC tax and accounting requirements
Legitimate interests – To improve our website and services
Consent – For marketing communications (where applicable)
4. How We Use Your Personal Data
We use your data to:
Respond to enquiries
Manage bookings and contracts
Issue invoices and process payments
Deliver photography services
Maintain financial records
Send marketing emails (if you have opted in)
Improve website functionality and user experience
We do not sell or rent your personal data to third parties.
5. Data Sharing
We may share your data with trusted service providers where necessary, such as:
Accountants or bookkeeping services
Cloud storage providers
Website hosting providers
Email service providers
Legal or regulatory authorities where required by law
All third parties are required to respect the security of your personal data and process it in accordance with the law.
6. Data Retention
We retain personal data only as long as necessary:
Client contracts and invoices are retained for 6 years to comply with HMRC requirements.
Enquiry data may be retained for up to 24 months.
Marketing data is retained until you withdraw consent.
7. Your Rights Under UK GDPR
Under UK data protection law, you have the right to:
Access your personal data
Request correction of inaccurate data
Request erasure ("right to be forgotten")
Restrict processing
Object to processing
Data portability
Withdraw consent (where processing is based on consent)
To exercise your rights, please contact: hello@nataliaruszczuk.com
You also have the right to lodge a complaint with the:
Information Commissioner’s Office (ICO)
Website: https://www.ico.org.uk
8. Data Security
We implement appropriate technical and organisational measures to protect your data, including:
Secure password-protected systems
Encrypted storage where applicable
Limited access to personal information
However, no method of transmission over the internet is completely secure.
9. Cookies
Our website may use cookies to:
Analyse website traffic
Improve performance
Remember user preferences
You can control cookie preferences via your browser settings.
10. International Transfers
We do not intentionally transfer your personal data outside the UK.
If any service providers process data outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR.
11. Children’s Data
Our services are not directed at children under 13, and we do not knowingly collect personal data from children without parental consent.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website.
13. Contact Information
If you have any questions about this Privacy Policy or how we handle your data, please contact:
Natalia Ruszczuk Photography
Email: hello@nataliaruszczuk.com
Website: www.nataliaruszczuk.com